May 06, 2013

The 2013 Jay Benson triathlon canceled

I received an email from New Mexico online that the Jay Benson triathlon has been canceled. Las Alamos and the Jay Benson triathlon were tied as the oldest continually held triathlons in New Mexico. This year would have been the 41st year for each. That title will be held exclusively by the Las Alamos triathlon.

IMPORTANT!!!! The race director of the Jay Benson will not automatically refund your race entry. They will ONLY be issuing refunds if you show up IN PERSON to Sport Sytems on Montgomery in Albuquerque NM before May 31st!

This was the info I pulled off of the NM online website.

Jay Benson Triathlon Cancelled
Regrettably, due to the Boston Marathon incident and the resulting heightened security at Kirtland AFB, last minute security requirements for civilian entry to the Base have left us no alternative but to cancel the Jay Benson Triathlon.

First and foremost, we would like to thank Kirkland Air Force Base for its longstanding support of the Jay Benson Triathlon. This triathlon would never have been as successful as it has become without the support and help of the Base. We’d like to especially thank the team at the pool. They’ve been great to work with through the years.
We began the permitting process in early November 2012 and, initially, the requirements for participant’s and their friend’s and family’s access to the base remained the same as in years past. We collected names and the last four of the social security numbers and submitted the list in a timely manner as instructed. However, the requirements of the Base over the last two weeks changed several times. We were also told to collect dates of birth from everyone. Many people worked diligently through email and phone calls to obtain the additional information and we resubmitted the list by the required deadline.
The latest requirements were numerous. Unfortunately, there were two requirements that we couldn’t comply with. One was that we now needed full name with middle initial, date of birth, full social security number, drivers license number and state of issue. The Base was going to do full background checks on everyone. We simply could not obtain this information by the deadline imposed. Also, many people were uncomfortable giving us all their personal information. We are a retail store and we are not set up to securely obtain and protect everyone’s personal information.
The other requirement that we didn’t think we could comply with was that we needed to change entry gates and get everyone through the gate between 6 and 7:30AM. Based on previous years experience, we believe we could only get a little over half the cars into the event during the allotted time.
We understand that the Base just wants to secure the Base and keep everyone safe. We worked diligently and complied with all the new requirements over the last six months. Unfortunately, the recent requirements were impossible to achieve.
We are greatly saddened and disappointed in canceling this event. We did everything in our power to save this event and express our deepest apologies to the triathlon community and guests for this unfortunate outcome. Sport Systems wants to extend a special thank you to Angie and the Chasing 3 team for everything they’ve done to save this event. It was an unbelievable effort they’ve put in the last two weeks to save the event. Every effort will be made to continue the Jay Benson tradition at a different venue next year.
Many of you received a $10 gift card from us at the Kickoff Party at Sport Systems. Please keep that as a gift from us.
Beginning Monday, May 6, Sport Systems will be offering refunds in the following manners:
1. You can roll your entry fee into next year’s event (location yet to be determined).*
2. You can have your refund in the form of a store credit. Please consider this option to help offset the significant losses that have occurred.*
3. We can issue you a full refund in the method in which you paid.*
4. You can donate your registration fee to the Juvenile Diabetes Research Foundation. You can write it off as a donation on your taxes. Our hope is that the charity doesn’t suffer due to the Base security changes and your donation would be greatly appreciated. This option requires no action. We will assume by a non-response that your registration fees will be automatically considered a donation.
*FOR THE FIRST THREE REFUND OPTIONS, YOU MUST COME INTO SPORT SYSTEMS BEFORE MAY 31st, 2013. Full refund includes one-day USAT licenses, if applicable. Sorry, we are not able to refund annual USAT membership fees. If you paid through, you will still need to come into Sport Systems for the first three refund options. Refunds will not be offered through or your credit card company.
Please help spread the word by telling your fellow triathlete friends and family to confirm all have seen and opened this email.
Please accept our apologies for any inconvenience canceling the Jay Benson Triathlon has caused. We realize many of our triathletes have been training for this race for months and some are traveling from long distances.
Duane Kinsley
Sport Systems

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